Moving an office is already an overwhelming and daunting task to go through. You can do it yourself if you have a small business with less equipment. But it becomes more challenging when you have to choose among the multitude of different office moving companies operating in Dubai.
It is not the household items; once damaged, you can get a new one. Moving office, things become more challenging and complex. If your record is once damaged, it can be an irreparable loss you probably face.
It is important to relocate your office without disruption and upsetting your staff, supplies, and records. To make a selection and deal with a reliable and expert office moving, here are some key considerations and steps you need to take to be successful;
Go for a Licensed Office Mover
There are a number of moving companies that also offer office moving services, however, the efficiency and reliability carry a big question mark. In this case, it is highly recommended to choose a company that holds certifications and licences and is accredited by the Dubai Economic Department. Furthermore, verify their number as well.
Such exercise can prevent you from making a mistake that can later on cost you heavily in the form of loss of records. A verified relocation company guarantees you a smooth relocation without any disruption.
Explore Testimonials and Reviews
To check whether an office moving company is aligned with your needs and can shift your office furniture and IT equipment securely, access its reviews and testimonials. Another way is to directly contact the company’s old customers and get their opinion.
However, assess and analyse these reviews carefully. Do not let yourself be influenced by negative comments. It is obvious that no company is altogether perfect or has 100% positive feedback.
The difference comes in the right choice of office moving company. Make sure that the company you are finalizing your deal with has the expertise in moving businesses like yours. Otherwise, you also may not be among those to add negative feedback.
Count the Good Track of Experience
Choose an office moving company that has a good track record of workplace shifting, especially moving office gadgets, equipment, and furniture. The company can assure you of uninterrupted and unified IT integration.
The transportation of IT gadgets must happen without a single hitch. Do good research against the company that you are going to enter into a contract with, can decommission and recommission your digital appliances properly.
Get a Detailed and Comprehensive Quote
First of all, get a comparative study of different quotes from various companies. Then make a final selection, ensuring that the said quote contains a compiled quotation including all services you asked for.
If not verified, you may come across some unpleasant and unforeseen surprises at the end of the project in the form of additional charges. Before relocation is ironed out, clear your queries with your would-be moving company.
Check Their Tools and Transportation Service
Your office definitely carries delicate items like electronics and computer gadgetry that require extra care for relocation. So be sure that your transporting company has the proper equipment and transporting vehicles to move your office securely.
Consider the Customer Care Services
Extending your office moving evaluation, also consider the communication skills of their customer care section. And also what is the response time against any query? This will benefit you in making an idea of their overall service delivery procedures.
What Additional Services do Office Movers Offer, such as Packing and Storage?
Almost all moving companies offer services related to relocation, like transportation services, moving and packing services, cleaning services, and storage services. It is up to your requirement or the needs of your office shift to make your choice. Below are some of the details:
Packing and Unpacking Services
If it is a small business to relocate, then you can do the DIY method, but for commercial relocation, it is recommended to ask your hiring company to do it for you. So that you can avoid the hassle of gathering packing material. Furthermore, the same facility can be availed for unpacking.
Storage Facility
It is to check if the company you are dealing with is offering a self-storage unit or not. When you are on a move, you sometimes require storage units to store your important office records either for long-term or short-term purposes. You need it to sort out your record in some extra time.
Read More: KNOW ALL ABOUT STORAGE SPACES IN DUBAI
But additional services mean additional charges. So be prepared for that.
Will the Office Movers Disassemble and Reassemble Furniture and Equipment?
Yes, office movers in Dubai disassemble and reassemble furniture and other equipment the way your office requires. In house moving services, you only needed to disassemble and reassemble furniture. Whereas in an office environment, your IT appliances also require the same procedure and need extra care to handle.
Computer installation, decommissioning, and commissioning of the wire demand technical assistance. Make sure your company is offering you the service or not.
How do I Ensure that my Sensitive Documents and Equipment are Properly Handled During the Move?
To ensure that your sensitive and important documents are in safe hands, make sure the company possesses a trustworthy and experienced office moving reputation. The above-mentioned steps in this article are enough to get satisfaction. The company, being a verified licensed holder and having a good track record, is enough to be considered an office moving company.
Related Resource: PROFESSIONAL EQUIPMENT FOR A MOVE
But for extra care, you can ask for additional security measures to take for your documents and other equipment.
What is the Process for resolving any Damage to my Office During the Move?
During office move, damages are inevitable, despite all precautions, you still doubt your safe arrival. To resolve your damage claims, you can take up the matter with your office moving company by;
- Make an inventory and keep a copy with you.
- Contacting your company’s customer care centre as soon as possible.
- Taking photos of your damaged documents or other equipment
- Lodging your complaint in writing
Proper documentation of the damage or loss can resolve your issue.
What is the Cancellation Policy For an Office Moving Company?
Before entering into an agreement with an office moving company, go through its terms and conditions thoroughly. The cancellation policy varies from company to company. Still, there are some common elements that you can check, such as;
- A common feature of this policy is that if you are cancelling your deal, then you should inform us well in time. This advance notice time duration may differ as per the company’s policy
- Then some office moving companies charge a certain amount under the cancellation head. This fee again depends on the policy of the company within the given time frame.
- In some contracts, you deposit a minimum percentage of the total amount of the project. In such agreements, check if the deposited amount is refundable or non-refundable in case of cancellation.
- Instead of cancellation, with some office moving companies, you are allowed to hold off your move and reschedule it to some other date. But again, it is to verify if they are charging any rescheduling fee or not.
- Some office moving companies include a force majeure clause that means in case of circumstances beyond human control, like natural disasters, the moving firm is not liable for any delays or even cancellations.
Above all factors are discussed as common points you may come across while signing a contract, but it is recommended to thoroughly investigate and review such policies before time to avoid any unpleasant circumstances.
Do I need to be present during the move?
Your presence during an office move depends on the type of relocation, the hiring company, and the services you avail.
In Case of Short-Distance Office Move
If you are availing local office move services, then you can spare time, and it is also suggested to remain at the shifting site to answer any queries if there are any. And also to check your belongings at the time of loading and receiving, and at the time of packing and unpacking.
In Case of a Long-Distance Office Move
Here pickup location and final destination are two important points that may require your presence. You can also appoint your trustworthy representative after doing the paperwork and disseminating any necessary instructions.
How Can I Provide Feedback or Leave a Review For an Office Moving Company?
Providing feedback or leaving a review for an office moving company is not a big deal in this era of digital social networking.
The moving company has its websites and social media pages not only for their promotions but also for building up their reviews and ratings. You can utilize these platforms to give your comments.
Some companies also give you a pamphlet to fill out at the time of task completion, and you can also fill them back as feedback.
However, while passing on your reviews and feedback, be honest about your experience with the company. Avoid using offensive language, as your words are essential for the company’s improvement and for others to get true information.
What Kind of Insurance do Office Moving Companies Offer?
Some office moving companies offer you a full-length insurance program and provide you with full value protection. Whereas some go with limited offers. It is good to be clear with the company you are hiring about its prevailing insurance policy. Plus, carefully go through the terms and conditions related to the insurance policy of the company.
Conclusion
There are lots of slips and challenges involved in hiring an office moving company. However, Expert Mover keeps you stress-free throughout the shifting process of your office. We take your pains. And make it clear with all types of the nitty-gritty involved in office relocation.
Our expert and technical teams leave no stone unturned to facilitate you to the maximum in the smooth transition to your office.
Author:
Scott Pedowitz
Scott Pedowitz is a professional researcher and writer in the business field. For the past 5 years, he is involving in moving businesses. He sharing his moving experiences regarding movers from concept to completion and are adept at the moving process.
